Shared Resources

To get to shared resources select the Admin module and then Shared Resources.

Shared resources are made available to all surveys in an organisation. They conist of:

  • Images, Video, Audio that can be included in questions and choices
  • CSV files that contain reference data accessed using the search() function and the pulldata() function
  • Maps used on the server for analysis
  • Locations


Select the Location tab.



Locations identify where a task should take place. They consist of GPS Coordinates and/or the ID of an NFC chip that will launch the task. The use of NFC chips allows a much greater precision in identify the task location as the NFC chip may be on a particular peice of equipment that needs to be maintained or control access to a room where the survey needs to take place.

When Editing / Adding Tasks you can select a named location rather than specifying the GPS coordinates / NFC chip. However you can also create new named locations while adding tasks.

Locations are stored in Groups which are defined in a spreadsheet. One group per worksheet.

Editing / Adding Groups

Click the download button. This will download all the groups of locations into a spreadsheet. If there are no existing locations then this spreadsheet will have a single default worksheet called Group. The headings are:

UID - Enter the ID of the NFC chip here
name - name of the location
lat - Latitude of the location
lon - longitude of the location

Rename the group worksheet. Add additional groups if required. Add locations to these groups and then to upload and replace the existing locations:

  1. Click on Add Files
  2. Click on Upload